The Aims of this Protocol
The purpose of this protocol and its associated procedures is to contribute towards the safeguarding of all students and staff both during and outside of school hours when they are on our site. The ultimate aim is to ensure that all children and staff learn and work in an environment where they are safe and free from harm.
We have responsibility for the safety and well-being of all of our students anywhere on the school site, during normal school hours, during after school activities and on school organised (and supervised) off-site activities. This policy applies to:
- All employees of the school
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All external visitors entering the school site during the school day or for after school activities (including peripatetic teachers etc.)
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Trustees
- Parents and carers
- Volunteers
- Children
- Local Authority staff
- Building & Maintenance Contractors
Protocol and Procedures
Before a visitor is invited to the school, there needs to be a clear explanation as to the relevance, purpose date and time of the visit.
- Formal visitors representing the LA, businesses, contractors, outside agencies etc are required to present formal identification.
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All visitors enter the school building through Reception at Church Street and report to the School Office.
- All visitors must state the purpose of their visit and who has invited them or who they wish to see. They should be ready to produce formal identification.
- All visitors are required to sign in using the Inventory System Console in Reception.
- All visitors are required to wear an identification badge.
- All visitors are given/shown a copy of the Visitor Information Leaflet detailing information about emergency evacuations procedures and protocol.
- Visitors are escorted to their point of contact OR their point of contact will be asked to come to Reception to receive the visitor. The contact will then be responsible for them while they are on site.
On departing, visitors leave via Reception and:
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Visitors should sign out on the Inventory Console in Reception and return the identification badge.
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Leave through the main gates out onto Church Street.
If a visitor becomes abusive or aggressive, they will be asked to leave the site immediately and warned that if they fail to leave the school grounds, police assistance will be called for.
Exemptions
Parents and Carers attending organised, in advance meetings, such as parents’ evenings and evening information meetings, will not be required to wear a lanyard on site during these meetings. They should report to the room where the meeting is being held.
Unknown/Uninvited Visitors to the School
Any visitor to the school site who is not wearing an identification badge is challenged politely to enquire who they are and their business on the school site. They should then be escorted to Reception to sign in using the Inventory System Console and issued with an identification badge. The above procedures then apply.
In the event that the visitor refuses to comply, they are asked to leave the site immediately. The Headteacher/Deputy Headteacher or other Senior Leader will consider the situation and decide if it is necessary to inform the police.